We are a creative and flexible agency, active in the event industry as well as private trips for our event clients.
We tell the story of your brand, product or business through events but we also help you design the perfect private holidays.
We are a small event management team dedicated to our clients. We work with our clients to understand who they are and what they really want. We then provide unexpected, creative and individual solutions.
Because of our work experience, we know our industry inside out and make it our mission to know all the greatest venues and suppliers and how to work within them. We challenge ourselves to come up with the most unique, unusual and exciting event venues or ideas.
From organizing a private city trip in Barcelona to creating a high-end incentive program in Mexico for 300 people – no problem; it’s what we do day in, day out. We like to surprise our clients. Surprise them with our passion for their business, our enthusiasm for their events and our excitement to work with them.
Because we strongly believe that clients like to have one single point of contact but also that no one can be experts in all aspects of the event or trip, we have signed a series of partnership with valuable and reliable suppliers. We will act as a one-stop-shop for every need you may have and at the same time we will work closely with those different partners to ensure that you will benefit from their expertise and the best service possible.
Free of charge service!*
According to your requirements, we help you find the best venue for your event. No matter if we are handling a board committee of 10 persons or a convention with more than 500 delegates, we will work with the same sens of detail.
Thanks to our amazing (inter)national network, we will make you save time and money in this research.
Forget about agency fees!*
Here again we are offering you a free of charge service! We help you find hotels to accommodate your guests and we will negotiate the best rates and conditions. Unlike travel agencies we are not tied to any suppliers and thus we can propose your properties which really match your needs. It can be independent or branded hotels, boutique or conference hotels!
* More information in the FAQ section
The funny part of your Professional event
After a long day spent in meeting, maybe you would like to proposer to your delegates to relax with a nice diner, an activity or a tour. No problem! One more we can call upon our network and propose you some nice ideas.
We can also book your air and train tickets – for groups or individual. But we can also negotiate on your behalf, with Airlines, discounts for the delegates attending your conference. We are indeed part of the Travel Experts Network (Lic A5722).
Choosing a destination or a venue depends on many a factor. This decision will be crucial for the success of your event. Every single meeting planner has his own criterion, constraints and expectations.
When a destination is unknown, we strongly recommend a site inspection before confirming a destination. This however is quite time consuming. We thus propose to do this on your behalf. We will thereafter give you a detailed report based on a prior thorough interview.
This document will summarize all key information with supporting pictures. It will allow you to observe whether the visited venues and suppliers match your needs and to take the appropriate decisions without leaving your office.
Obviously, should you wish to personally attend this inspection prior your event but need a seasoned second opinion, we will gladly join you!
On site management is a rather stressful task and an obviously time consuming and exhausting responsibility. Relying on us will have a major impact on your own agenda by simplifying the whole process.
Our on site coordinator will on your behalf and in your interest run the show in its many details. He will use his operational experience and will keep an eye on all quality standards in order to guarantee a hassle free event.
He will coordinate, give orders, look for solutions and supervise the whole event, thereby allowing you to focus on other key tasks, such as building stronger relations with the attendees. While working with one of our « masters of ceremony » , you will keep control of the big picture with him taking care of the countless details.
Hiring an on site coordinator will simplify your job in many ways and have a major impact on the success of your event and on the satisfaction of your attendees.
Lately CEOs and CFOs have paid increasing attention to the cost side of the balance sheet and return on investment. Quite surprisingly however, too few have opted for Strategic Meeting Management (SMM).
SMM is to the event industry what SAP is in the industry and will have a significant impact on how events are organized and validated within your company. The official definition given by the Global Business Travel Association describes the SMM as a disciplined approach in managing corporate event activities, no matter the size, the processes and suppliers aiming at reaching measurable operational objectives within the corporate strategical vision and at adding value by offering substantial savings, by lowering risks and providing better service quality.».
Corporate Odyssey has developed its own such tool, the Strategic Meeting Management Program. For an annual reasonable fee, you will access this technology and keep an eye on your event activity as a whole. We will manage the many other aspects on your behalf and for your utmost satisfaction.
FOR THE ASSOCIATIONS
We provide meeting, exhibit, and conference management services to all kind of Associations. With experience managing meetings from 10 to more than 500 attendees—both domestically and internationally—our team offers expertise with extensive background knowledge and relationships with an array of convention centers, vendors, and hotel chains to contribute to your bottom line.
As a non-profit association, we understand the challenge of balancing high-quality educational content with cost-effective solutions, while maintaining flexibility to meet the unique needs of each client.
We have years’ experience organizing and managing:
- Association conferences and annual meetings
- Business seminars, conferences, symposia, forums and functions
- Trade shows and exhibitions
- AGMs, Council and business meetings
Let us manage your event as a successful small business would be run.
FOR THE CORPORATES
Whether you choose the delights and sophistication of the city, or a sunny coastal resort with golden beaches and recreational facilities, we’ll help you ensure your delegates have a truly memorable event. From a simple meeting to a large-scale congress with a parallel “virtual” show on the internet we can meet your requirements.
We act as a partner with your Organising Committee / Event Team in selecting suitable venues, planning the programmes of your event as well as ensuring the event runs seamlessly on the day. We make sure your event is managed to meet your budget and provides the best level of service within that budget. Our systems and policies ensure the total integrity and ethical well-being of your event.
We can also provide help on matters such as speaker selection, social events and opening/closing ceremonies.